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COMPLEX NETWORKS WINTER WORKSHOP








VIRTUAL CNWW


Dates - January 3 -16, 2021
Time Zone: Eastern Time (UTC−05:00)
Location - Virtual
Hashtag - #VIRTUALCNWW
Welcome to the the CNWW Virtual workshop portal! We hope you enjoy everything that we have planned, see below for a detailed list of virtual experiences. If you have any questions at all or technical difficulties please contact us by sending us a message in the CNWW Slack or by clicking the button below to send us an email.

CNWW Graphics and Design
Rob Babboni, CNWW Illustrator

  • IMPORTANT AGENDA & WELLNESS INFO
    • Time Zone: All times below are in Eastern Time (UTC−05:00)
    • Take breaks: don't forget to stand up and stretch and take human breaks, the talks are being recorded so be sure to plan breaks into your schedule to eat, drink water, stretch, and take care of your mental health and wellbeing. A little video below. (Please make sure to listen to your body and follow disclaimer in the video if you have health issues)
    • Roll with it: just like in a physical workshop there will likely be things that don't work, don't worry, we have lots of back ups in place. Presenters, if your internet cuts out during your talk or we run into any technical difficulties, we will have a make up session.
    • Be nice! We want this to be a positive experience for everyone involved so let's make sure to be supportive and welcoming all of those in our community. If any issues arrive please contact one of the organizers.



CHOOSE YOUR OWN VIRTUAL CNWW ADVENTURE



  • KEY TO OPTIONS ABOVE
    Here is a key to the options above: On workshop day: Choose a portal button above to whisk you away to the virtual experience.

    Lecture Hall: (will not be live until start of the workshop) this will transport you to events occurring in the virtual CNWW lecture hall

    Chatter Box: link to the slack workspace

    Serendipitous Collisions: random networking room

    Chorus: social drop in room

    Nun Tea: social drop in room

    Cat Cafe: social drop in room

    Toboggan: social drop in room

    Cozy fire: social drop in room

    Pub: social drop in room

    Social drop in rooms will always be open so use these as meeting rooms or organize social hangouts in them.
  • DETAILED ZOOM LECTURE HALL INFO
    The best way to contact us if you have technical issues is through the Slack workspace channel #help-techissues

    Lecture Hall:

  • TECHNICAL ISSUES AND HELP
    The best way to contact us if you have technical issues is through the Slack workspace channel #help-techissues

    Otherwise you can send us an email at juniper.lovato@uvm.edu

    COMMON ZOOM TROUBLESHOOTING:

    Please make sure your zoom is updates to the latest version

    Share your Screen Function: If you would like to share your screen (this means that the audience will be able to see what is exactly on your computer screen, so be careful that all embarrassing browser tabs are closed and notifications are turned off) first hover your mouse near the bottom of the Zoom screen and click on the green button in the center that says “Share Screen.”

    A few options will come up (whiteboard, Desktop, etc), click on Desktop and press the button “Share.” You are now sharing your entire computer screen with everyone on the call.

    If you want to present slides (on PowerPoint, Keynote, or maybe Google slides) simply open up your slide file and put the file into full screen (note: your audience will see exactly what you are seeing so if you have notes you may want to print or write them out rather then using presenter mode).

    When you want to stop sharing your screen click on the little red button on the top of your screen that says “Stop Share.”

    Note: You might want to practice sharing your screen in an empty meeting room beforehand so you feel comfortable with it in advance. your computer also may prompt you to give Zoom access to screen sharing so it’s always good to get that out of the way before you are in front of an audience.

    Chat Function: There is a chat function in Zoom so that participants can chat during the meeting or share links
    To get to the chat, hover your mouse near the bottom of the screen and click on the button that says “Chat” you can then type in a message to the group.
    The default setting in Zoom allows everyone to write messages in the chat. If you want to restrict who can write messages click on the little button in the chat that looks like three dots next to one another (…) and from there you can choose who can use the chat function.

    Muted or video off: If you are on a Zoom meeting and it seems like no one can hear or see you the first thing you should do is see if your microphone is muted your your camera is off. Hover your mouse near the bottom left of the screen and see if there is a red line through the button that looks like a microphone or camera, if there is a red line then click on the microphone/camera button to unmute yourself or turn on your video.

    Still Muted or video off?: on the very top left of your computer screen click on the tab that says “zoom.us” and click on “Preferences” click on the tab that says “Audio” or "video" and check to make sure your output and input locations are correct. If you are using headphones or a webcam the Output should be set to the headphone port or webcam, if you are not using headphones or a webcam the Output should be set to your computer’s internal speakers or camera. For the Input microphone/camera, if you are using a webcam or headphones with a microphone make sure to select that location under the drop-down menu.
    Bad wifi connection: if you have a bad connection sometimes the best option is to turn off your video feed and go to an audio-only meeting. I would also ask everyone to turn off their video feeds as well.
    Feedback: If you have two nearby devices logged in to the same meeting and playing the same audio it may create feedback, make sure to mute the other device or ask the audience to mute their microphones if they are causing the feedback.

    Zoom’s website also has great troubleshooting materials so if you have other questions you can visit this website

    Zoom also has a lot of great training materials that you can find here

  • CNWW FORMAT
    Format for online workshop: CNWW will be a fully virtual experience this year. We see this as an opportunity to explore and experiment with virtual environments and really test the boundaries of an online workshop. We are excited for the challenge and we hope that you and the rest of the community will join us in this virtual exploration. We are working very hard to make sure we replicate as best as possible the social experience and networking of a face-to-face event, we are organizing MANY virtual social activities and networking events for you to participate in. We are really trying to be experimental with this portion of the workshop so some of the social activities may be a little weird but also super fun! : ) 

    Making all this run smoothly will require us to use several different virtual tools and we thank you all for your support and kindness as we venture into the virtual experience. We hope to integrate all of these tools as seamlessly as we can and will be sure there is plenty of instructional information and training on how to use them prior to CNWW. We will be asking your feedback via a post program survey on this experience so please let us know what works and what doesn’t, we want to be able to share this information with the scientific community so that future virtual workshops can benefit from our experience. 
  • YOUR TYPICAL DAY

    What your typical virtual experience will look like: 


    During the workshop:

    Join the livestream via Zoom: (you will not need a zoom account to access this content). Each workshop activity. will have a live session where you can watch lectures and engage in discussion with speakers, you can find a schedule of these sessions on the website. These sessions will be at key times throughout the day and will include a live Q&A and discussion. To speak up during a live session, you can either raise your hand in Zoom and then speak directly or write comments into the chat function. Each session will have a session chair who will moderate the discussion. If you cannot make the live session, not to fear, we will be recording the live sessions, and you can submit questions for the speakers via the CNWW Slack Workspace. 

    Log into CNWW Slack Workspace: the Slack workspace will be a great way to have discussion across time zones, to submit questions to the live sessions, and to start making connections with other CNWWers. We hope that this can turn into a robust community that lives on after the workshop and is a space where you can share papers, post jobs, and ask questions to the community. We encourage you to make this space fun, share memes, be silly, and make it your own. 

    Partake in Social Activities: We will be hosting many virtual social activities, you can find a full list of these on the website and we will be adding more activities as we get closer to CNWW. We want to replicate social interaction and networking as much as possible so push yourself to engage in these activities and the Slack workspace as much as possible.  
    For those in other time zone: All lectures will be recorded so you can see the answer to your question on the archived video. And if you have questions be sure to contact the speakers in the Slack. I encourage folks in similar time zones to create watching parties and watch the lectures together!

  • PRIOR TO CNWW


    Prior to CNWW: 

    Join one CNWW Info Session: we will be hosting training sessions to help you navigate the Virtual CNWW space and to familiarize you with Zoom, Youtube, Whereby, and Slack. These are all great tools to learn professionally and we hope that by the end of these sessions you will be using them like a pro! We will be here for you during the whole process and available during CNWW for any technical difficulties. 

    Watch Recordings of Lectures: All CNWW talks will be recorded and posted online after the original presentation if you cannot make it to the live presentation. Links to these videos will be posted on the CNWW virtual portal and will be hosted on unlisted playlists on YouTube. If you are in a country that does not support viewing from YouTube please contact us and we will give you access through other means. 

  • OUTLINE OF PROJECTS
    *Team project selection form due Jan 7th by end of day - fill out one form per team
    Slack:

    Before you arrive, visit our CNWW Slack to start forming project ideas.

    Forming Groups:

    -Groups can be any size. They typically break down to about 3-5 people
    -You can be in more than one group but be aware of managing your time and try not to spread yourself too thin
    -We prefer you to form multi-disciplinary groups and try to work with people in fields other than your own
    -This is a unique opportunity to try something new, so have fun!

    Projects:

    -There are specific times scheduled to work in your groups, but please feel free to use unscheduled free time to work as well
    -We recognize that a week isn’t necessarily enough time to complete all the projects you will begin at the CNWW, and we hope you will begin and continue collaboration with your fellow CNWW participants and CNWW faculty before and after the dates of the program.

    Faculty Mentors:

    -During the program, faculty will be available during the project work times to assist groups with their projects. Make sure to utilize their expertise and ask lots of questions. Feel free to involve them in projects too if you would like.

    Timeline:

    After info session: start posting project pitches

    January 7th: deadline to choose project
    -Everyone will need to choose a project team by the end of the day

    January 8th: team briefs
    -each group will report a very short 1-2 minute informal summary of your project idea to the entire group

    January 16th: final presentations by all teams
    -each team will have 10-15 minutes to present their work and we will have about 5 additional minutes for questions (note this time may change depending on how many projects we end up having).
    -We will post a sign up sheet for presentations in the slack shortly.

    March 1st: final abstracts due.
    -A one-page write-up (one per group) about your project and a short video describing your project idea
    -We will release CNWW letters of completion upon receipt of write-ups and videos
    -We will post all CNWW write-ups and videos on our website. If you are in the process of publication please still send Juniper your write-up/video and she will not post the write-up to the website, and will keep it in the private archive until notified of publication.
    -If you do publish a paper from a collaboration at the CNWW please let us know and send us a link so we can promote it and share your awesome work! This also helps us keep track of the success of the program.
  • CNWW NORMS
    Program Rules:

    1. Participants will attend the entire scheduled program
    2. Participants agree to complete all pre and post program surveys
    3. Participants agree to be courteous and respectful to all other participants, staff, and faculty of the program. And to follow our anti-harassment policy:
    General Norms:
    • Be nice!
    • Seriously though, this is a workshop where people are coming from a lot of different backgrounds — be it geographically, professionally, culturally, or intellectually — and we want to foster a friendly and welcoming community of CNWWers. Everyone needs to feel welcomed, this is how we can keep CNWW fun!
    • A note to first time workshop participants: We know your first workshop can be intimidating. It is also a great opportunity to meet people and find collaborators outside of your lab. Everyone has been there and senior folks remember what it's like, so don't feel too intimidated to reach our, ask questions and chat on Slack.
    • A note to senior researchers: there are many first time workshop goers here so please help us welcome them to the CNWW community and show them some mentorship!
    • All users must meet the criteria and follow the terms of service for the technical platforms that we use for this workshop (e.g Slack, Zoom, Whereby etc).

    Note on Privacy:

    • Remember that what you post publicly on Slack and on CNWW portals is visible to all attendees, we recommend you avoid sharing personal private information (yours and others') on these platforms. If you would like to share personal information we recommend doing so through private channels or direct message.

    Zoom Norms:
    • If you want to create a Zoom meeting in the slack all you have to do is type “/zoom join me” (without quotes) to launch a Zoom meeting
    • Remember that we will be recording all CNWW ZOOM main workshop presentations for those in other timezones to view the videos. If you wish not to be recorded please keep your camera off and submit questions in just the chat box in Zoom.
    • Mute your microphone!
    • If you are sharing your screen: turn off notifications for things like Slack or text messages or put your computer into do not disturb mode (this one is important I have seen super embarrassing moments with this one)
    • You can use the chat function in the Zoom to chat with participants and ask questions to the speakers. You can type private chats but be careful and double check that the message is actually private before sending it!
    • Be mindful of background noise: To help keep background noise to a minimum, make sure you mute your microphone when you are not speaking.
    • When your microphone is not muted, avoid activities that could create additional noise, such as shuffling papers.
    • Position your camera properly so that we can see your face. Try to be in a place that has good lighting, looks professional, and is not too noisy.
    • If you choose to use a web camera, be sure it is in a stable position and focused at eye level, if possible. Doing so helps create a more direct sense of engagement with other participants.
    • You can make it easier to focus on the meeting by turning off notifications, closing or minimizing running apps, and muting your smartphone.
    • You'll retain the discussion better if you refrain from replying to emails or text messages during the meeting and wait to work on that PowerPoint presentation until after the meeting ends.
    • If you will be sharing content during the meeting, make sure you have the files and/or links ready to go before the meeting begins.
    • If you are presenting: make sure to show up about 15-20 minutes early to test your screen share, mic, and video.
    • Please make sure your Zoom is updated to the latest version.
    • Don't forget to be nice!

    Slack Norms: Collaborate with Kindness
    • Be kind!
    • If you need help you can on of the organizers (e.g. @juniperlovato) on Slack for assistance
    • The Slack space is meant to be CNWW's asynchronous collaboration space, so just remember that folks are coming from all around the world and may take a bit of time to respond to messages.
    • Use and create fun emojis to show your support of content on the workspace!
    • If you would like to respond to something that someone has posted in the slack make sure to reply to the individual thread and not the entire channel. Consider using a thread when answering questions so that the channel stays clean, and information is easy to find and respond to.
    • Instead of uploading files try sharing a link to the doc instead to save space
    • Use Mentions mindfully. Slack will notify someone every time you mention them by using the @ followed by their username. Before you mention someone, make sure that you want that person to act on or notice something, and make it clear what that is.
    • You can use your Status to let people know when you are not available.
    • Make sure feedback is constructive, we would like this to be more of a “yes and space” than a “no but” space.
    • If the content you are posting is personal or only relevant to a few people you may consider hopping on a direct message instead of posting as a thread.
    • Don't forget to be nice and keep CNWW fun!
  • ANTI-HARASSMENT POLICY
    Anti Harassment Policy:

    This policy is adapted from the example available from the one written and promoted by the Ada Initiative co-founders.

    CNWW is dedicated to providing a harassment-free workshop experience for everyone, regardless of gender, sexual orientation, disability, race, or religion. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any workshop venue, including presentations. participants violating these rules may be sanctioned or expelled from the CNWW at the discretion of the organizers. Harassment includes: offensive verbal comments related to gender, sexual orientation, disability, race, religion; sexual images in public spaces; deliberate intimidation, stalking, following, harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately. We expect participants to follow these rules at all time. If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from CNWW. If you are being harassed, or notice that someone else is being harassed, or have any other concerns, please contact a CNWW organizer immediately. We value your attendance.

    All users must meet the criteria and follow the terms of service for the technical platforms that we use for this workshop.
  • NOTICE OF RECORDING
    • Recording: The CNWW Organizing Team will be recording all CNWW Zoom main workshop presentations (for those in other timezones to view the videos later on). If you wish not to be recorded please keep your camera off during presentations and submit questions in just the chat box in zoom.
    • CNWW organizers will not release any information about participants to anyone under any circumstances. We will also not release or share any video content (e.g. recorded talks/presentations) publicly unless speakers have given express consent for us to do so.
    • If you wish to take your content down or update it at anytime please contact juniper.lovato@uvm.edu and we will be happy to do so.
    • Please make sure your zoom is updated to the latest version
    • All users must meet the criteria and follow the terms of service for the technical platforms that we use for this workshop.