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INFORMATION FOR EVERYONE!

This page provides general information for participants, speakers, and organizers to help you make your participation to ALife 2020 a smooth and exciting experience. More information coming soon!



Dates - July 13-18, 2020
Location - Virtual
Organizers - Vermont Complex Systems Center, University of Vermont
Hashtag - #ALIFE2020


VIRTUAL CONFERENCE FORMAT


Format for online conference: The ALife 2020 Conference will be a fully virtual experience this year. We see this as an opportunity to explore and experiment with virtual environments and really test the boundaries of an online conference. We are excited for the challenge and we hope that you and the rest of the community will join us in this virtual exploration. The format of this conference will be akin to a flipped classroom where we will post videos of pre-recorded lectures for you to watch from the comfort of your home at your convenience. The live sessions will be dedicated to discussion and activities. We are also working very hard to make sure we replicate as best as possible the social experience and networking of a face-to-face conference, we are organizing MANY virtual social activities and networking events for you to participate in. We are really trying to be experimental with this portion of the conference so some of the social activities may be a little weird but also super fun! : ) 

Making all this run smoothly will require us to use several different virtual tools and we thank you all for your support and kindness as we venture into the virtual conference experience. We hope to integrate all of these tools as seamlessly as we can and will be sure there is plenty of instructional information and training on how to use them prior to the conference. We will be asking your feedback via a post program survey on this experience so please let us know what works and what doesn’t, we want to be able to share this information with the scientific community so that future virtual conferences can benefit from our experience. 

What your typical virtual conference experience will look like: 

Prior to the Conference: 

Pre-Conference Survey: We want your feedback on how you would like us to organize this virtual experience, please complete this very short survey here. Thank you this information is really valuable to the organizers! 

Access the Conference Online Portal: You will experience the virtual conference through our online portal. Each participant will be given a pin to log-in and access the conference content. 

Sign-up for an ALife 2020 Tech Training Session: we will be hosting training sessions to help you navigate the ALife 2020 conference space and to familiarize you with Zoom, Youtube, and Slack. These are all great tools to learn professionally and we hope that by the end of these sessions you will be using them like a pro! We will be here for you during the whole process and available during the conference for any technical difficulties. 

Watch Recordings of Lectures: All Conference videos will be posted online prior to the start of the conference and will be available for you to view at your convenience from the comfort of your home. Links to these videos will be posted on the conference virtual portal and will be hosted on unlisted playlists on YouTube. If you are in a country that does not support viewing from YouTube please contact us and we will give you access through other means. 

During the Conference:

Join the livestream via Zoom: (you will not need a zoom account to access this content). Each conference activity (plenary, contributed talks, satellites, keynotes, posters, and unconference sessions etc.) will have a live session that will primarily be made up of discussion with speakers, you can find a schedule of these sessions on the website. These sessions will be at key times throughout the day and will include a live Q&A and discussion. To speak up during a live session, you can either raise your hand in Zoom and then speak directly or write comments into the chat function. Each session will have a session chair who will moderate the discussion. If you cannot make the live session, not to fear, we will be recording the live sessions, and you can submit questions for the speakers in advance via the ALife Slack Workspace and then watch the response to your question via the recorded video. 

Log into ALife 2020 Slack Workspace: the slack workspace will be a great way to have discussion across time zones, to submit questions to the live sessions (via a slack plugin called Slido which allows you to submit questions and upvote them), and to start making connections with other ALifers. We hope that this can turn into a robust community that lives on after the conference and is a space where you can share papers, post jobs, and ask questions to the community. We encourage you to make this space fun, share memes, be silly, and make it your own. 

Partake in Social Activities: We will be hosting many virtual social activities, you can find a full list of these on the conference website and we will be adding more activities as we get closer to the conference. We want to replicate social interaction and networking as much as possible so push yourself to engage in these activities and the Slack workspace as much as possible.  

Serendipitous Collisions: We will be hosting small networking sessions called Serendipitous Collisions where you will be paired with a random participant and have a short chat like you would while networking at a coffee session. A sign up sheet for time slots will be released shortly. 

Post Conference Activity: 

Post-Conference Survey:  We will be asking your feedback via a post program survey on this experience so please let us know what works and what doesn’t, we want to be able to share this information with the scientific community so that future virtual conferences can benefit from our experience. 

Proceedings: all published proceedings will be published by MIT Press and will be available to all ISAL society members. Did you know that by attending ALife 2020 you automatically become an ISAL member for one year, cool right!? 

Twitter Conference: Once the proceedings are released we will be hosting an informal ALife 2020 Twitter Conference where we will post the video link, link to author’s papers, and @ the author (for those who want to participate) so that the larger scientific community can discuss the work on twitter and ask questions. We hope this will inspire lively discussion and help spread the word about your awesome publications!


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  • For Participants
    What to Expect:

    How to access the conference:

    How to report Technical Difficulties:

    Technology and Tutorials:
  • For Speakers
    Parallel Sessions:

    Lightning Talks:

    Keynotes:

    What to Expect:

    How to access the conference:

    How to report Technical Difficulties:

    Technology and Tutorials:
  • For Poster Presenters
    Format for Poster:

    Format for Video Presentation:

    How to send the video:

    How posters will be judged:

    What to Expect:

    How to access the conference:

    How to report Technical Difficulties:

    Technology and Tutorials:
  • For Session Chairs
    Format for Parallel Sessions:

    Your responsibility as Chair:

    What to Expect:

    How to access the conference:

    How to report Technical Difficulties:

    Technology and Tutorials:
  • For Satellite Organizers
    Format for Workshop Sessions:

    Format for Tutorial Sessions:

    Format for Special Sessions:

    Your responsibility as Organizer:

    What to Expect:

    How to access the conference:

    How to report Technical Difficulties:

    Technology and Tutorials:
  • For Art Presenters
    Format for 2D Image:

    Format for Video Presentation:

    How to send the video:

    How posters will be judged:

    What to Expect:

    How to access the conference:

    How to report Technical Difficulties:

    Technology and Tutorials:
  • Proceedings Logistics
    Deadlines:

    Formatting:

  • For Volunteers
    What is expected of you as a volunteer:

    How to access the conference:

    How to report Technical Difficulties:

    Technology and Tutorials:
    VOLUNTEER AT ALIFE 2020
    We are currently accepting applications for volunteer opportunities at ALife 2020. Volunteers will be assigned to virtual sessions and assist with A/V logistics and general conference logistical needs. Volunteers will be given one conference fee waiver and will be expected to be available online during the entire conference. If you are interested in applying to be a volunteer please complete our application form here.
  • Conference Anti-Harrasment Policy
    Anti Harassment Policy:

    This policy is adapted from the example available from the one written and promoted by the Ada Initiative co-founders.

    ALIFE 2020 is dedicated to providing a harassment-free workshop experience for everyone, regardless of gender, sexual orientation, disability, race, or religion. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any workshop venue, including presentations. Conference participants violating these rules may be sanctioned or expelled from the ALIFE 2020 at the discretion of the conference organizers. Harassment includes: offensive verbal comments related to gender, sexual orientation, disability, race, religion; sexual images in public spaces; deliberate intimidation, stalking, following, harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately. We expect participants to follow these rules at all time. If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference. If you are being harassed, or notice that someone else is being harassed, or have any other concerns, please contact a ALIFE 2020 organizer immediately. We value your attendance.
  • Conference COVID-19 Policy
    Conference Coronavirus (COVID-19) Policy:

    The ALife organizing team is continuously monitoring the coronavirus (COVID-19) outbreak and its potential impact on the ALife 2020 conference in Montréal. As of now we plan to continue to hold the ALife 2020 conference.

    In the event of cancelling the physical conference for the safety of our community, we will hold a virtual version of the conference as well as continue with the full published proceedings. So please plan to submit your abstracts and papers by the March 18th deadline. Early registration is April 30 and we will be making final decisions about the conference before that date so there is plenty of time to still book travel and lodging. For the latest updates about the conference please follow us on Twitter or sign up for our newsletter here.

    ALife 2020 (COVID-19) Registration Cancellation Policy:

    At any time between now and the start of the conference, the organizers may decide to cancel the conference to help minimize the spread of coronavirus in which case all participants will be reimbursed (with a $50 cancellation fee) and given the option to register for the virtual conference. If the conference is not cancelled but travel is limited, we will issue coronavirus related reimbursements (with a $50 cancellation fee) only under the following conditions:

    Canadian resident:
    You are registered for the conference, and
    travel.gc.ca has issued a within-country travel advisory / restriction.

    Resident of other country:
    You are registered for the conference, and
    travel.gc.ca has issued an in-bound advisory / restriction from your country or
    your government has issued an out-bound advisory /restriction to Canada.

    If you qualify under the conditions above, please contact the organizers as soon as possible to obtain a reimbursement.

    The organizers cannot provide reimbursements for any other costs incurred in preparing to attend ALife.